Edit or delete a time entry

This guide shows you how to edit or delete your time entries. Keeping time logs accurate ensures your job reports are correct and your clients are billed properly.

Mistakes happen. You might forget to stop a timer, log time against the wrong job, or need to add more detail to your notes. You can correct any time entry that has not been part of a paid invoice.

Before you start

• You need a Staff Member role with permissions to track time.
• By default, you can only edit or delete your own time entries. Admins can manage entries for all staff members.
• You cannot edit or delete a time entry that is on a paid invoice.

Find and edit a time entry

You can find time entries in two main places. Choose the one that best fits your task.

Location	Best for when you want to...
Time → My Time	Review and edit your entries across all jobs for a specific week.
Jobs → [Select a Job] → Time	Review and edit all entries associated with a single job.

Once you locate the entry you want to change, you can edit its details.

1. Navigate to the time entry using one of the paths above.
2. Click anywhere on the row for the time entry you want to modify. The Edit time entry screen will open.
3. Update any of the fields as needed:
   • Staff member: Reassign the entry to another person (Admins only).
   • Job: Move the entry to a different job.
   • Date: Change the date the work was performed.
   • Duration: Enter a new total duration, like 2h 30m.
   • Start & End Time: Adjust the start and end times. The duration will update automatically.
   • Notes: Add or change the description of the work done.
   • Billable: Check or uncheck the box to control if this entry appears on an invoice.
4. Click Save to confirm your changes.

💡 Tip: If you use timers, you can edit a running timer. Click the running timer in the top navigation bar, make your changes in the pop-up, and the timer will continue with the new details.

Delete a time entry

If you created a time entry by mistake, you can remove it permanently.

⚠️ Heads up: Deleting a time entry is a permanent action that cannot be undone. If you just want to exclude it from an invoice, uncheck its Billable option instead.

1. Navigate to the location of the time entry.
2. Find the entry in the list and click the trash can icon at the end of its row.
3. A confirmation window will appear.
4. Click Delete to permanently remove the time entry.

Good to know

• Locked entries: If a time entry is included on an invoice that has been approved, it is locked from editing. To make changes, you must first open the invoice and change its status back to Draft.
• Invoiced entries: If you edit a time entry that is on a Draft invoice, the invoice will automatically update with the new details and Total.
• Permissions: If you cannot edit a field, it is likely because you do not have the required permissions or the entry is locked. Contact your organization's administrator for help.

What's next

• Create a time entry
• Use the timer to track time
• Create an invoice from a job